In order to establish rapport with the students and to incorporate general best practices for distance education, all distance education faculty will construct a welcome letter and email all enrolled students via PeopleSoft and Moodle TWO working days prior to the first class meeting and post it in the course Moodle page as a document on the day of the first class meeting.

A Welcome Letter:
  • Helps students unfamiliar with the distance education environment understand course expectations.
  • Tells students how and where to login.
  • Lets students know where to go for technical help and support.
  • Establishes rapport and promotes regular effective contact with the students early on.

Welcome Letter should have the following information:

COURSE INFORMATION
  • Course name, section number
  • Course dates
  • Instructor name/information
  • Contact information: phone number & email
COURSE TYPE
  • Fully online or hybrid – for hybrid, place and date of first meeting.
LOGIN INFORMATION
  • Required textbook(s)
  • Login information/link:
    • MOODLE URL
    • Login instructions
    • MOODLE support link
  • Getting started/orientation links/course Check-In Assignment
  • Attendance and drop policies
  • Syllabus link
ADDITIONAL INFORMATION
  • Course Check-In Assignment
  • Distance education student resource(s)/website
  • Information about accessibility & link to DSPS website
  • Self-assessment for online learning links
CONTACT INFORMATION
  • MOODLE Inbox location
  • Where to post questions
  • Course Communication Format - Course related communication between instructors and students must originate from within the LMS.  This is so that GCC can provide documentable evidence of regular effective contact and student participation in learning activities.
CLICK HERE to read an example of a Welcome Letter.
Last updated: 7/29/2013 1:20:13 PM