EOPS Counselor Meeting Requirement
EOPS students are required to meet with their EOPS counselor three times during each semester (fall/spring). Students are also required to meet with EOPS counselor one time during each intersession (winter/summer), if registered. ONE MEETING PER WEEK POLICY: You may visit your EOPS counselor as many times a week as needed, however, only one meeting per week will be counted towards the counselor meeting requirement. This counseling requirement must be met regardless of student’s registration status (i.e. registered in less than 12 units), and student’s academic standing (i.e. probation/dismissal). Counselors may request additional visits, if needed.
Students on Probation: EOPS students who have a GPA below 2.0 or are on Progress Probation must complete a Probation Contract with their EOPS counselor and follow a set of conditions therein in order to maintain program eligibility.
EOPS students who are also served by DSPS, Scholars, and Nursing programs: DSPS 1, Scholars, and Nursing program students must meet with EOPS counselor once and bring their summer/fall 2015 study list or updated SEP from their DSPS, Scholars, or Nursing counselor. To qualify for EOPS grant and book voucher all the deadlines must be observed. See notes Note: DSPS 1 students are EOPS students with certified disability on record with the Disabled Student Services Office. If you are not sure of your DSPS status ask your EOPS counselor.
EOPS Students in Student Development 100 (SD 100): Students currently registered in SD 100 should consult their SD 100 instructor regarding a required Student Educational Plan (SEP) meeting deadline to comply with their class requirement.
IMPORTANT: Please monitor your contacts to make sure it matches your record. If you find that your last counseling visit date does not match your record, you will be expected to inform our office within one week from the time of your counseling visit in question. No corrections or adjustments will be made if it is not addressed with that week. Click next to see how your contacts can be accessed.
Key to the notations on your contact page:
C-If you have two counseling contacts in the same week, the second one will show up as a C (for contact) in your contact record and will not count towards meeting the counselor meeting/contact requirement. ONE MEETING PER WEEK POLICY: You may visit your EOPS counselor as many times a week as needed, however, only one meeting per week will be counted towards the counselor meeting requirement.
NO SHOW-Once you scheduled an appointment with a counselor, you are expected to keep this appointment and show up on time. If extenuating circumstances prevent you from keeping your appointment, please call or stop by the office to cancel your appointment to make it available to other students. If your record indicates two consecutive NO SHOWS, you will not be able to see a counselor until you meet with EOPS director. If the student cancels his/her appointment in advance, NO SHOW will not be recorded in the system.
Winter 2015 Priority Contact Dated
- January 5 - February 12 = 1st meeting
- General review of the academic record and results from the previous term. Review of the current term goals and appropriate plans for the next term.
Spring 2015 Priority Contact Dates and Purpose for Each Meeting
February 17 – March 13 = 1st meeting
New Students: a meeting session which combines interview and other interpretation of assessment results to prepare a student’s educational plan, and mutual responsibility contract specifying programs and services the student shall receive and what the student is expected to accomplish.
Continuing Students: General review of the academic record and results from the previous term. Review of the current term goals and appropriate plans for the next term.
March 16 – April 10 = 2nd meeting
To be considered for spring 15 EOPS grant students must have their second counseling visit by April 10.
All Students: an in-term meeting session to insure the student is succeeding adequately, that programs and services are being provided effectively, and to plan changes as may be needed to enhance student success.
April 20 - May 22 = 3rd meeting
To be considered for summer 2015 book voucher students must complete their third counseling visit by May 22
All Students: a term-end or program exit meeting session to assess the success of students in reaching the objective of that term to monitor the success of the programs and services provided in meeting the student’s educational goal, and to assist students to prepare for the next term of classes, or to make future plans if students are leaving the EOPS Program or the college.
For Continued Program Eligibility
Here is how your EOPS Counseling Meeting Requirement may be met:
- Meet with your EOPS counselor on APPOINTMENT or WALK-IN BASIS
- Attend one of the EOPS GROUP COUNSELING sessions designed for new students who have not completed SD 100 course (sign up at the front desk).
What can be done during APPOINTMENTS?
- Financial Aid Contract
- UC/CSU/Private University Transfer application
- Student Educational Plan (SEP)
- Change of major/goal
- Food for Thought Application
- Scholarship Application
- Graduation check, petition or review of transfer curriculum
- Letter of Recommendation
What can be done during WALK-INS?
- Schedule changes
- Study List
- Quick Questions (i.e. Deadlines)
- Petitions (i.e. Count the Higher Grade)
- Requests for course revisions-FA Contract