Business Services

Rocio Maldonado
Interim Director Business Services
rmaldonado@glendale.edu

form/link	description
Bid/Supplier List	Vendors: Enter your contact information here to be added to our Bid/Suppliers List.
Bids (Current):	Open Bids for equipment, supplies and services
Business Card Orders:	Order form for campus employees
Claim for Damages to Person or Property	Claim form for reimbursement for damages to person or property.
College Information Operators	College Directory, How to Access Your Voicemail, How to Obtain a Telephone Extension and How to Activate It, Instructor's Schedule.
Contractor's Payment Request/Invoice (pdf)	Independent Contractors must submit this form in order to receive payment for completed work. Return this form to Business Services in AD117.
Mail Distribution	Mail service to the Main Campus, Garfield and Professional Development Center.
Personal Services Agreement (PSA) form (pdf)	Contract for personal services.
Duplicating and Printing Services	Request for Duplicating Services Form, Request for Instructional Materials Form. See the Duplicating and Printing Services webpage for general information and new requirements.
Purchasing	How to Order (and Return) Office Supplies, Paper Goods Price List, Travel Request Form and Instructions, Warehouse Requisition (for paper products), Order Cut-off Dates: Contact Purchasing.
Purchasing Policies	Procedures and Guidelines: Manual, PowerPoint
Purchasing Cut-Offs 2024	List of cut-off dates for orders for equipment/furniture, general supplies, pre-approved confirming requisitions with invoices, Office Max/Office Depot, Warehouse requests (paper, envelopes, etc.), blanket orders and trip reimbursement requests. Some purchases such as furniture and equipment have a long lead time and the items must be received before the end of the fiscal year. In addition, if multiple approvals are required, please allow additional time for the internal processing as well.
Reimbursement Instructions_20190726 Expense Reimbursement Form Template_FINAL	Reimbursements are limited to TOPS Managers only and a Reimbursement Form will be required when submitting final receipts. The approved reimbursement amount is now $250.
Request for Vehicle Transportation	Request for transportation for college events.
RFP, RFQ, RFB	Request for Proposal, Request for Quote, Request for Bid
Travel Request Form	See Mileage Reimbursement memo for current rate and Forms and Links for reimbursement forms. Qualified meals will be reimbursed up to $50/day, with receipts. See AR 7400 for reimbursement of meals without receipts. For more information, see the Travel Instructions Sheet, BP 7400 Travel, AR 7400 Travel Expense Policy, revised 3-12-13 and AR 7401 Reimbursement of Mileage and Parking Claims.