ABOUT GCC » Faculty and Staff » Administrative Services Department

Forms & Links

Most of the forms for Administrative Services can be filled in on-line.   You can print the completed form and save a copy for your files.  Please forward the form to the department indicated.

More forms will be added as soon as available.  If you have any questions or do not see the form you need, please contact Administrative Services at Ext. 5112.

For more information on a particular form, please contact the department indicated.

Form or Link Department
NEW INFORMATION  

2021 Blue Shield and Kaiser Medical Plan Information and Documents. You can also find current information on AFLAC, Cigna, Prime Pay and VSP. 

 Employee Benefits
 2024 Mileage Claim Form Accounts Payable

 2021 Mileage Claim Form

 Accounts Payable
2021 Mileage Reimbursement Rate Memo Accounts Payable
2020 Mileage Claim Form Accounts Payable
2020 Mileage Reimbursement Rate Memo Accounts Payable
2021-2025 Five Year Capital Outlay Plan - Summary (2021-2022 First Funding Year) Facilities
403(b) CalSTRS TSA Vendors Employee Benefits 
403(b) and 457(b) Salary Reduction Agreement Employee Benefits 
AFLAC  Employee Benefits 
Benefits, Policies and Handbooks information Human Resources
Bid/Suppliers List (Vendors) Business Services
Bids (Current) Business Services
Blue Shield Enrollment Form   Employee Benefits
Blue Shield Change Request form Employee Benefits
Blue Shield HMO Benefit Summary and Prescription Drug Coverage  Employee Benefits 
Blue Shield PPO Benefit Summary and Prescription Drug Coverage Employee Benefits

Blue Shield Statement of Claim Form

Employee Benefits

Business Card Order Form

Purchasing, Business Services
CalPERS 457 Deferred Compensation Plan Payroll

Catastrophic Illness/Injury Donation Form

Payroll
Cigna - Beneficiary Designation Forms for Basic Life Insurance, Voluntary Term Life Insurance and Voluntary Accident Insurance		 Employee Benefits

 

Cigna Employee Assistance Program - Available 24/7 at no cost. Life assistance and work/life support programs. Legal & financial consultants & referrals, specialists and educational seminars. 

 Employee Benefits
Claim for Damages - See Susan Courtey, Interim Director, Business Services for claim form. Business Services
Contractor's Payment Request/Invoice Form Business Services

Delta Dental Information

 Employee Benefits
Delta Dental Enrollment Employee Benefits
Deposit Request for GCCD District Accountant
Direct Deposit Form for paychecks  Payroll
Hold Harmless Agreement Administrative Services
How to Order (and Return) Office Supplies, Equipment and Furniture Purchasing
Instructor's Schedule  - This information assists the operators in answering questions concerning office hours, contact information, etc. by students, staff and the public in general. College Information Operators

iProcurement - Oracle Training Upgrade (Powerpoint)

 Purchasing
IRS 1098-T Form  Payroll
IRS W-9 Form - Request for Taxpayer Identification Number and Certification Accounts Payable
Kaiser Benefits for Fulltime and Adjunct Faculty Employee Benefits

Kaiser Enrollment/Change Form 

 Employee Benefits
Key Orders Facilities
Knight Insurance Open Enrollment and New Hire Guide Employee Benefits  
Liability Insurance Requirement Administrative Services
Lifetime Learning or Hope Scholarship tax credits Tuition
Membership Request Form Purchasing
Medical Opt Out of District Coverage Form  Employee Benefits 
Paper Goods Price List Purchasing
Payment Request Form - See Contractor's Payment Request/Invoice above. Business Services
PAYROLL 101 - Powerpoint presentation Payroll
Payroll Schedules:   Summer Intersession; Fall Semester; Winter Intersession;  Spring Semester Payroll
Personal Services Agreement Business Services
Prime Pay Employee Benefits 
Purchasing Cut-off Dates Purchasing
Purchasing Requisition - Non-Stock (Buy Out)  Purchasing

Purchasing Policies - Procedures & Guidelines: Manual,

PowerPoint 

 Purchasing

Replacement Warrant Form

Payroll
Report and Request for Leave of Absence Payroll
Request for Appropriation Transfer District Accountant
Request for Budget Revision District Accountant
Request for Duplicating Services Business Services
Request for Instructional Materials Business Services

Request for Transfer of Accumulated Sick Leave

Payroll
Request for Vehicle Transportation Business Services, Purchasing

Time Reports:

Hourly Certificated Time Report - C2, multi-sheet

Hourly Certificated Time Report - C2,single sheet

Hourly Classified C3 Time Report, multi-sheet

Hourly Classified C3 Time Report, single sheet

Night Differential

Report of Overtime Services

 Payroll
Travel Request Form - Please contact Purchasing for correct form. Travel Form Instructions  Purchasing
Volunteer List  - for department reporting to Business Services. Business Services
Volunteer Service Agreement - for individuals who wish to volunteer at GCC. Business Services
VSP Employee Benefits  
Warehouse Requisition (See Paper Goods Price List above) Purchasing
Weekly Absence Report Payroll